Port Gamble Wedding Policies and Guidelines

• Reservations Bookings are taken on a first come, first served basis. A signed rental agreement and a non-refundable 50% deposit is required to book your date. The remaining 50% venue rental fee, a $400 security deposit, $250 catering fee (if applicable) and rental order will be due 10 days before the event.
  
  We accept cash and checks.
  
  The $400 security deposit is fully refundable and will be returned to you, provided there are no cleaning charges or damage.
  
  
• Cancellations and Refunds The 50% reservation deposit required at booking is non-refundable.
  The $400 security deposit will be refunded within 20 days of your event, provided there is no damage or cleaning charges.
  
  
• Venue Seating Capacity St. Paul's church seats a maximum of 150 people in the sanctuary. The church terrace seats 100 at tables.
  
  The Hood Canal Vista Pavilion seats 150 inside the reception hall and 175 comfortably under the tent.
  
  
• Rehearsals A one hour rehearsal is included in your venue rental. We encourage it but do not require that you have one. Please remember that Port Gamble events take precedence over rehearsals. We cannot guarantee that your rehearsal will be the night before your event.
  
  
• Set Up/Take Down/Clean up Set up and take down are included in your rental time. You will not have access to the church or pavilion until the time indicated on your contract. Early arrivals will be charged $62.50 per quarter hour.
  
  The last hour of your rental is for collecting your personal belongings and loading them into your car. Events that run over time will be charged $250 per hour.
  
  It will be your responsibility to return St. Paul's Church or the Hood Canal Vista Pavilion to the condition in which it was found. For example, this may include light cleaning and garbage removal. We will sweep, mop, stack chairs and put tables away.
  
  
• Caterers Port Gamble works with 5 wonderful caterers. We've found that events run more smoothly with caterers who consistently work here. Use of one of our contracted caterers is required at the Hood Canal Vista Pavilion. Self catering or outside catering is acceptable at the church only for an additional $250 fee.
  
  
• Alcohol To serve any alcohol (beer, wine, and hard liquor) Port Gamble requires a bartender and temporary banquet license (which can be acquired at any liquor store.)
  
  Kegs are not allowed.
  
  
• Quiet Hours St. Paul's Church and the Hood Canal Vista Pavilion are both located in a residential area. To maintain the environment of our neighborly community, in accordance with local quiet hours your event must end and be cleaned up by the time indicated in your rental contract and prior to 10:00PM.
  
  
• Deliveries Delivery of food, cake, flowers, music equipment, etc. must coincide with your agreed upon rental time. Early arrivals will be subject to a $62.50 per quarter hour charge.
  
  
• Children Children are welcome at Port Gamble venues; however, it is your responsibility to see that they are supervised at all times.
  
  
• Smoking St. Paul's Church, St. Paul's Terrace, and Hood Canal Vista Pavilion are all no smoking areas. Guests may smoke outside of the church/tented areas. Please place cigarette butts in appropriate containers. When you arrive in Port Gamble, you will notice the venues are free of cigarette butts.
  
  

• Inclement Weather What if it rains? Unfortunately, this is an area over which we have no control. At the Hood Canal Vista Pavilion, work with your caterer and officiant on a plan B to bring the ceremony under the tent or inside the reception hall.
  
  
• Decorations Here are a few guidelines for decorating at Port Gamble Venues:
  You may burn dripless candles only and they must be under supervision at all times.
  No material may be attached, affixed, tacked, stapled, or taped to walls, doors, or any part of the interior.
  Artwork may not be removed from the walls.
  The piano may not be moved.
  Nothing may be tossed or strewn on the property, this includes birdseed, rice, and foil confetti.
  
  
• Tables and Chairs Tables and chairs are included in your venue rental and provided by Port Gamble. Anything extra (outside of our inventory) can be rented through a local rental company or your caterer. Rentals cannot be delivered before your designated rental time and must be picked up by 9am the next morning. Remember that many rental companies do not deliver on Sundays.